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Current Employment and Internship Opportunities


Administrative Assistant Internship
Seattle, W.A.

Congressional & Media Outreach Internship
Washington, D.C.




Administrative Assistant Internship—Part-time
Seattle, WA


Do you enjoy customer service, excel in the areas of organization and communication, and have a passion for details? The National Bureau of Asian Research (NBR) is recruiting an Administrative Assistant Intern for its Seattle office. This is a paid, half-time (with full-time potential), temporary (6-month) internship position beginning in June. The Administrative Assistant Intern reports to the Director for Operations and Human Resources, the Executive Assistant to the President/Office Manager, and the Accounting Manager to assist with administrative and accounting activities that facilitate the smooth running of NBR’s Seattle office.

Office Administration (25%)

  • answering the phones and covering the front desk
  • taking inventory of and maintaining office equipment and supplies
  • maintaining NBR’s internal information and contact database (CRM)
  • maintaining NBR’s institutional filing and storage systems
  • assisting in the planning and coordination of office events
  • supporting special projects and events
  • mailing packages and sorting mail

Operations and Human Resources (25%)

  • assisting with recruitment, hiring, staffing, benefits, office policy and procedures, and contracts administration
  • building and maintaining Microsoft SharePoint sites and libraries
  • using Microsoft’s InfoPath Designer to create and maintain forms
  • managing the day-to-day activities of the Japan-U.S. Discussion Forum, including subscribing and unsubscribing members and monitoring posts using LISTSERV
  • updating intranet and website content

Accounts Payable (50%)

  • preparing accounts payable for payment by checking the accuracy and propriety of all invoices and working with other staff members to verify that they have been approved by authorized personnel and have adequate support documentation
  • processing contractual payments and maintaining records of contractual payments
  • maintaining contracts and supporting contractor documents and tax forms
  • processing reimbursements
  • answering inquiries from vendors concerning invoice payment status and resolving issues with unpaid invoices
  • preparing monthly expense reports
  • preparing 1099s and other financial reports to federal and state governments

Qualifications: S/he must exercise excellent judgment and possess outstanding organizational and communication skills. As the Seattle office’s first point of contact (in person, over the phone, and by email), the Administrative Assistant Intern must advance a welcoming, professional demeanor and appearance. The ideal candidate should be a motivated self-starter who can work independently and as part of a team, pays acute attention to detail, and is not afraid to roll up his/her sleeves and undertake a variety of responsibilities. S/he must have a knack for learning technical skills for software and applications such as SharePoint, InfoPath Designer, Microsoft’s Customer Relationship Management system (CRM), QuickBooks, HTML, LISTSERV, and other technologies that support NBR’s administration.

Application Process

This deadline for applications in Friday, May 22, 2015. To apply, submit the following to NBR:

  • Application Form: PDF or MS Word
  • Cover letter
  • Resume
  • Contact information of three references, including name, title, affiliation, relationship to you, phone number, and email address

Please send applications by email to: Ms. Kailani Cordell, Human Resources Director, email: employment@nbr.org, phone (206) 632-7370.



Congressional & Media Outreach Internship
Washington, D.C.

The National Bureau of Asian Research (NBR) is recruiting a Congressional & Media Outreach Intern to support congressional and media-related initiatives in our Washington, D.C. office. The intern will help communicate research on critical Asia issues to U.S. policymakers and the media, and have the opportunity to contribute to publications for congressional staff. This unique experience provides intensive exposure to NBR’s research programs and network of scholars.

The Congressional & Media Outreach Internship is an unpaid, volunteer, part-time position (8-16 hours per week). The intern will be a key member of NBR’s Outreach team for approximately 3-6 months, beginning in May or June 2015. This position reports to the Assistant Director of Outreach. The internship, though volunteer, pays a nominal stipend. Students are also encouraged to apply for credit or funding through their home institution.

Responsibilities

  • Writing and Research: develop content and contribute to NBR partnerships, including the Senate India Caucus, U.S.-China Working Group, and Senate Chiefs of Staff Foreign Affairs Study Group. (This involves interviewing Asia-policy experts, writing and editing content, and developing NBR’s congressional newsletters)
  • Congressional Outreach Support: provide research, planning, and logistical support for meetings and briefings on Capitol Hill, including NBR’s annual Engaging Asia conference
  • Media Outreach: assist with media outreach, including drafting press releases, placing op-eds, and developing media plans for NBR’s 25th anniversary, NBR’s Pacific Energy Summit, and the annual Strategic Asia book launch
  • Social Media: write social media posts and implement strategies to increase NBR’s visibility
  • Website Management: support creation of NBR’s congressional outreach webpage
  • Phone Support: answering incoming calls to the organization

Qualifications

  • Current BA/MA student, working toward a relevant degree
  • Strong interest in government relations, U.S.-Asia policymaking, and social media
  • Excellent written, research, and interpersonal skills are required, as well as substantive expertise and interest in U.S. policy toward Asia and/or media and government relations
  • Motivated self-starter with strong organizational skills who pays acute attention to detail
  • Experience using social media tools in a professional setting preferred but not necessary
  • Knowledge of web/graphic design is a plus

Application Process
The deadline for applications is Friday, May 22, 2015; however, qualified applications received first will be given priority.
To apply, submit the following to NBR:

  • Brief application form available on our website at PDF or MS Word
  • Cover letter that details your qualifications and interest in the position
  • Resume
  • Brief writing sample, if possible, related to the position you are applying for
  • Contact information of three references, including name, title, affiliation, relationship to you, phone number, and email address

Please send applications by email to: Ms. Kailani Cordell, Director, Human Resources, email: employment@nbr.org, phone: (206) 632-7370.



Staff Openings

There are no openings at this time.

Internship and Fellowship Openings

Administrative Assistant Internship
Seattle, W.A.

Congressional & Media Outreach Internship
Washington, D.C.

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